Last Updated: September 20, 2025
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ActivationAgents™
1704 Llano Street, Ste B-1074, Santa Fe, NM 87505 USA
Website: activationagents.ai/

‍1. Introduction and Scope
‍ActivationAgents™, 1704 Llano Street, Ste B-1074, Santa Fe, NM 87505, United States ("ActivationAgents™" "activationagents.ai," "we," "us" or "our") operates several websites, mobile applications, and related online resources (together, the "Online Resources"). This Privacy Policy ("Policy," "Statement," or "our Statement") explains which kinds of personal information we collect through those Online Resources, how we use that information, with whom we share it and why, and the measures we take to protect it.Throughout this Policy, the words "you" and "your" refer to each individual visitor who is at least 13 years of age. "Personal information" means any data that identifies, relates to, describes, or could reasonably be linked to a specific person, such as a name, postal address, e‑mail address, telephone number, or unique device identifier. Where local law (for example, the California Consumer Privacy Act or the EU General Data Protection Regulation) defines personal information more broadly or narrowly, we apply the definition that is required for people covered by that law.

‍2. From Whom We Collect Personal Information
‍We collect personal information from four main groups. First, we collect it from visitors and users of our Online Resources, for instance, when someone fills out a contact form, subscribes to a newsletter, registers for a webinar, or simply browses our site and allows cookies to record device or usage details. Second, we collect personal information from our customers and prospective customers, such as account credentials, billing details, purchase history, and usage analytics, so that we can process payments, deliver services, and provide support. Third, as an employer we collect professional and employment‑related personal information about our workforce and job applicants (for example, résumés, compensation data, and background‑check results). Legally required notices about that data are provided in our internal HR manuals, applicant portals, or in third‑party systems that transfer applicant information to us.Finally, we collect limited business‑contact information from vendors and other business partners, such as names, work e‑mail addresses, phone numbers, and banking coordinates, so that we can manage supplier relationships, issue payments, and perform contractual obligations. Although this Policy focuses on information collected from visitors, users, and customers, all four groups are covered by our overall privacy program.

‍3. What We Collect
‍When you interact with our Online Resources we collect two broad categories of information:
(i) non‑personal information that is gathered automatically from every visitor,
and
(ii) personal information that you voluntarily provide or that is otherwise linked to you.
‍3.1 Voluntarily Submitted Personal Information
‍Many areas of our site are open to the public, but certain activities, such as creating an account, purchasing a subscription, registering for a webinar, or posting in a community forum, require you to share personal details. Typical data we request at these touch‑points include: identifiers such as name, e‑mail address, postal address, and telephone number; professional details such as company name and role; and payment information such as credit‑card number and billing address (processed by PCI‑compliant providers).We do not sell, rent, or trade voluntarily submitted personal information. Participation is always optional, but declining to provide requested data may limit your ability to take advantage of certain features.Examples of how we use voluntarily supplied information: E‑mails and web forms. If you e‑mail us or fill out a contact form, we keep the address and any other details you include so we can reply and handle your request. Depending on what you provided, our response may come by e‑mail, phone, or text.Account registration. When you register, we store the information you enter so we can create and manage your account, authenticate log‑ins, and communicate with you. Event registration. If you sign up for a paid webinar or conference, we use the submitted data, including any payment card details, to register you and send reminders or follow‑ups.Subscriptions and services. Customer data is used to deliver the products you purchase, manage your subscription, and provide support. Community features. Some resources allow you to post messages, comments, images, or other files. Anything you share in a public area becomes public and is not protected by this Policy. If you prefer not to give us certain personal information, refrain from submitting it and instead contact us by a different method (for example, regular mail or telephone).
‍3.2 Information Collected Automatically
‍When you visit our Online Resources, we automatically gather basic technical details through your browser and through small files called "cookies." Cookies recognise your device and remember preferences or past actions. We also allow third‑party partners (for example, Google Analytics) to place cookies or similar technologies so they can analyse site usage on our behalf. You can read about how Google handles data at google.com/policies/privacy/partners and learn how to opt out at tools. google.com/dlpage/gaoptout.Automatically collected data may include: domain name and IP address used to access our site; type of browser and operating system;date, time, and length of each visit; pages viewed, graphics loaded, documents downloaded; links clicked to and from external sites. If you visit from a mobile device, your provider may supply us with a unique device identifier and, if location services are enabled, coarse geolocation data. Disable location services in your device settings if you do not want us to receive that information. We use automatically collected data to: compile anonymous statistics about popular pages and navigation paths; improve site design and performance;remember certain choices to make future visits faster and more convenient; tailor marketing or service messages to broad audience segments. You can manage cookie preferences in your browser, but blocking cookies may reduce site functionality.
‍3.3 Data Retention
‍We keep personal information only as long as necessary to fulfil the purposes described above or to meet legal, accounting, or regulatory obligations. Once data is no longer required, we securely delete or anonymise it in accordance with our internal retention schedule and applicable law.

‍4. User Beware: External Sites, Apps, Links, and Social Media
‍ActivationAgents™ maintains official pages on external social‑media platforms such as Facebook, X (formerly Twitter), YouTube, and LinkedIn. We may also embed or display portions of those platforms inside our Online Resources, and we may provide hyperlinks to third‑party websites, software, or mobile apps that we do not operate. We do not control, and are not responsible for, the content, security, or privacy practices of any third‑party platform or site. Each external site or app has its own privacy policy and terms of use; if you have questions about how a third party collects and processes personal information, you should review its policies and contact that provider directly.

‍5. When and With Whom We Share Personal Information
‍We use non‑personal information (for example, aggregated analytics data) to run and improve our Online Resources and to help us decide which services might interest our audience. Personal information you voluntarily supply is used to answer your enquiries, deliver the products or services you request, and for the other purposes described in this Policy. We do not sell or rent your personal information to data brokers or marketing‑list companies. We do, however, disclose information in the situations outlined below:Affiliates. We may share personal information within our corporate family of entities, which will use it in ways consistent with this Policy, including sending you news about related products or services. Legally compelled disclosures. We may disclose personal information when required or permitted by law, such as in response to subpoenas, court orders, or lawful requests from government authorities.To prevent harm. We may share information when we believe disclosure is necessary to protect our rights, property, or safety, or that of other users or the public. Business transfers. If ActivationAgents™ or substantially all of its assets are merged, sold, reorganised, or otherwise transferred, personal information may be included among the transferred assets.Vendors and business partners. We disclose personal information to trusted vendors that provide services on our behalf, such as payment processors, hosting companies, e‑mail platforms, analytics providers, and third‑party software integrators you choose to connect to your account. We share only the information each vendor needs to perform its work. All vendors and partners that receive personal information are expected to follow our standards: they must use the data only for the intended business purpose, keep it confidential, and not transfer it outside the United States without our consent. While we use contractual measures to enforce these requirements, we cannot guarantee perfect compliance by every third party in every situation.

‍6. Your Rights and Options
‍You are not required to share personal information to browse most areas of our Online Resources, and you may opt out of optional communications such as newsletters or product updates at any time. In addition, certain jurisdictions give their residents specific legal rights:California residents have disclosure, access, deletion, and non‑discrimination rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA). Data subjects in the European Economic Area, Iceland, Liechtenstein, Norway, Switzerland, and in other jurisdictions that recognise the EU’s “adequacy” standard have GDPR‑style rights to transparency, access, rectification, erasure, restriction, portability, and objection.United Kingdom residents have equivalent rights under the UK‑GDPR. To exercise any of these rights, or to opt out of marketing e‑mails or texts, use the unsubscribe link in the message, reply “STOP” to a text, or e‑mail [support@activationagents.ai]. We will respond as required by law. Because removal requests may take time to propagate through our systems, you might continue to receive messages for a brief period after opting out. Your browser may offer a “Do Not Track” setting; our Online Resources do not currently respond to that signal.

‍7. Children’s Privacy
‍Our Online Resources are not directed to children under 13, and we do not knowingly collect personal information from anyone in that age group. A parent or legal guardian may provide a child’s information only after completing our parental‑consent verification process. If we discover that a child under 13 (or under 18 where parental consent is required) has submitted personal information, we will promptly delete it. If you believe a minor has provided us personal data without proper consent, please contact support@activationagents.ai. We encourage parents and guardians to discuss online safety and privacy with their children.

‍8. How We Protect Collected Personal Information
‍ActivationAgents™ maintains a comprehensive security program combining technical, organisational, and administrative safeguards designed to protect personal information in accordance with industry standards and applicable law. Data is encrypted in transit and at rest, access to production systems requires multi‑factor authentication, and personal information is stored in segmented databases. We employ firewalls, intrusion‑detection, vulnerability scanning, and regular penetration tests to reduce the risk of unauthorised access. Role‑based access control limits staff exposure to personal data, and access logs are monitored continuously. No method of transmission or storage, however, can be guaranteed 100 percent secure. Except for our duty to maintain reasonable safeguards as required by law, we disclaim liability for unauthorised access, loss, misuse, or alteration of personal information beyond our reasonable control.If a security incident compromises personal information, our incident‑response plan is activated. We will notify affected individuals and regulators as required and coordinate remediation with any relevant vendors.

‍9. California Consumer Privacy Act (CCPA) Notice
‍When we collect personal information from California residents, the California Consumer Privacy Act (Cal. Civ. Code § 1798.100 et seq.) applies. Categories of personal information collected in the last 12 months include: identifiers (name, postal address, e‑mail, IP), data described in § 1798.80(e) (telephone number, payment details), commercial information (purchase records), Internet activity, geolocation, and audio/electronic information (e.g., voicemail). We collect and use this information for the business purposes described in this Policy. We do not sell personal information and have not sold personal information in the past twelve months.California residents have the right to request disclosure, access, and deletion of the personal information we hold about them, and the right to non‑discrimination. To submit a request, e‑mail support@activationagents.ai with “CCPA Request” in the subject line.

‍10. California Privacy Rights
‍Under the CCPA and CPRA, California residents may exercise the following rights twice in a 12‑month period:
(i) Right to Know / Disclosure, (ii) Right to Access, (iii) Right to Delete, (iv) Right to Correct, and (v) Right to Non‑Discrimination. Submit requests via support@activationagents.ai with “California Request” in the subject line. We will verify your identity and respond within the statutory deadlines.

‍11. EU / EEA / UK Privacy Notice (GDPR and UK‑GDPR)
11.1 Lawful Basis
‍We rely primarily on legitimate interest to process personal data for the purposes set out in this Policy (e.g., operating the site, providing requested services, preventing fraud, and improving our offerings). We do not engage in automated decision‑making that produces legal or similarly significant effects.
‍11.2 Cross‑Border Transfers
‍Personal data may be processed in the United States or other countries that have not received an adequacy decision. Where transfers occur, we use approved safeguards such as Standard Contractual Clauses.
‍11.3 Your GDPR Rights
‍You have rights of transparency, access, rectification, erasure, restriction, objection, portability, and information. To exercise these rights, e‑mail support@activationagents.ai with “GDPR Request” in the subject line. We will respond within the timelines required by GDPR. You may lodge a complaint with your local supervisory authority if you are dissatisfied.

‍12. Rights of Data Subjects in Other Jurisdictions
‍Where local privacy laws outside California, the EU/EEA, Switzerland, and the UK grant additional rights, we will honour those rights as required. We do not sell personal information or use automated decision‑making that produces legal effects.

‍13. Changes to This Privacy Statement
‍This Privacy Statement was last revised on September 2025 and is effective as of that date. We reserve the right to modify this Statement at any time. The English‑language version is the controlling text. Continued use of our Online Resources after a revised Statement is posted signifies acceptance of the changes.

‍14. Contacting Us
‍ActivationAgents™
1704 Llano Street, Ste B‑1074 Santa Fe, NM 87505, USA
E‑mail: support@activationagents.ai
We will respond as promptly as practicable and within any timeframe required by applicable law.