Last Updated: August 17, 2026
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ActivationAgents™
1704 Llano Street, Ste B-1074, Santa Fe, NM 87505 USA
Website: activationagents.ai/
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1. Introduction and scope
AI Agencies LLC, a New Mexico limited liability company trading as ActivationAgents™ ("we," "us," "our"), operates activationagents.ai and its related pages, funnels, applications, and online tools (together, the "Online Resources"). This policy explains what personal information we collect through the Online Resources and through our communications with you, why we collect it, who we share it with, how long we keep it, and what rights you have. "You" means any individual aged 18 or over who visits our Online Resources or communicates with us, and "personal information" means information that identifies, relates to, describes, or could reasonably be linked to a particular person. Where a law that applies to you defines the term more broadly, we apply that definition for you. AI Agencies LLC is the controller of the personal information described in this policy. This policy does not cover third party sites, platforms, or tools you use in your own business, which are governed by their own policies, and where you have signed a separate written agreement with us that contains data terms, that agreement controls to the extent of any conflict.

2. Whose information we collect
We collect personal information from four groups. The first is visitors and users, meaning people who browse our Online Resources, submit forms, download materials, register for trainings, or book sessions. The second is applicants, customers, and licensed partners, meaning people who apply for a license, purchase from us, or hold a license with us. The third is our workforce and applicants for roles with us, from whom we collect professional and employment related information, with legally required notices provided separately through our internal materials and hiring systems. The fourth is vendors and business partners, from whom we collect the business contact and payment details needed to manage and perform our contracts. The same person can fall into more than one group, and this policy focuses on the first two.

3. What we collect
We collect information you give us directly, including identifiers and contact details such as your name, email address, phone number, postal address, and country; business details such as company name, role, background, experience, and the other answers you give in applications, forms, and surveys; account and billing details such as login credentials, order history, billing address, and limited payment details, noting that full card numbers are handled directly by our PCI compliant payment processors and are not stored on our systems; partner records relating to your license, campaign reporting, and royalties if you hold a license with us; the content of emails, text messages, WhatsApp messages, chat messages, support tickets, and survey responses you send us; and any results, figures, screenshots, or stories you choose to share with us, which are used in marketing only where you have given us written permission.We also collect information automatically when you use our Online Resources. This includes your IP address, browser type and settings, device type, operating system, and approximate location derived from your IP address, along with the referring page, the pages you view, links you click, documents you download, video watch time, and the date, time, and length of your visit. It also includes identifiers set by cookies, pixels, tags, and similar technologies. Where you opt in to receive text messages, we record the details of that opt in, including the timestamp, the page it came from, and the IP address, in order to document your consent.We use Microsoft Clarity to record how visitors interact with our pages, which can capture mouse movement, scrolling, clicks, and the sequence of pages you move through, producing session replays and heatmaps that we use to understand and improve our funnels. Clarity applies masking intended to reduce the capture of text typed into form fields, but we do not rely on that masking as a guarantee, and we ask that you do not enter sensitive personal information into any field on our site.Consultations, sessions, trainings, and webinars are recorded for delivery, quality assurance, training, and record keeping. You are told before recording begins, both in writing and on the call, and where the law requires your consent we obtain it. Chat messages and questions submitted during live sessions may be retained. Recordings are kept for three years and then deleted, unless we are required to keep them longer for a legal claim or obligation. We may also receive campaign, attribution, and engagement data from advertising and analytics providers, transaction status from payment processors, and information from publicly available sources. We do not intentionally collect sensitive categories of personal information such as health data, government identification numbers, or precise location, and we ask that you do not send them to us.

4. How we use personal information
We use personal information to respond to your enquiries, process your application, and schedule and hold sessions with you; to provide, operate, and support our software, licensed technology, training, and services; to process payments, royalties, and subscriptions and to keep business records; to send you transactional messages about your account, purchase, or booking; to send marketing by email and, where you have separately opted in, by text message and other channels; to measure, attribute, and improve our advertising; to improve our Online Resources, offers, and support; to secure our systems, prevent fraud and abuse, and enforce our agreements; and to comply with legal, tax, and accounting obligations and to establish, exercise, or defend legal claims.Some of our communications, including text messages and voice calls, are handled by automated assistants acting on our behalf rather than by a person. Our assistants identify themselves as automated, and every message includes a way to opt out. Providers of these tools are engaged as service providers under contracts restricting their use of personal information to providing services to us, and we do not make decisions that produce legal or similarly significant effects about you based solely on automated processing.Where the GDPR or UK GDPR applies, we rely on the following legal bases: performance of a contract, for delivering what you have purchased; our legitimate interests, for operating and securing our business, improving our services, preventing fraud, and marketing to existing customers where permitted; your consent, for non essential cookies, text message marketing, and any other use where consent is required; and compliance with legal obligations.

5. Cookies, pixels, and advertising
We and our partners use cookies, pixels, tags, and server side event tools to operate the Online Resources, remember preferences, analyse traffic, and measure and deliver advertising. We use Google Analytics and Microsoft Clarity to understand how visitors use our pages, and you can opt out of Google Analytics at tools.google.com/dlpage/gaoptout. We use the Meta Pixel and the Meta Conversions API, along with equivalent tools from Google and YouTube, which share event data such as page views, form submissions, bookings, and purchases, together with identifiers that may include a hashed version of your email address or phone number, with those platforms for attribution, measurement, and audience building; those platforms may match this against their own records and use it under their own privacy policies. We use Google Tag Manager to manage these technologies and PixelFlow for server side event delivery. You can control cookies through your browser and through the consent tool shown on our site, although blocking some cookies may affect how the site works, and you can manage advertising preferences directly with Meta and Google. Under some US state laws, sharing identifiers and activity data with advertising platforms for cross context behavioural advertising may count as a sale or sharing of personal information, and section 9 explains how to opt out. We honour the Global Privacy Control browser signal as an opt out of sale and sharing where the law requires it, and we do not otherwise respond to Do Not Track signals. We advertise and accept visitors worldwide, and where consent is required for non essential cookies, including for visitors in the EEA and UK, we obtain it through a consent banner before those technologies are set, and you can withdraw consent at any time through the same tool.

6. Text messages and calls
If you give us your phone number and consent, you may receive text messages and calls from us or from automated assistants acting on our behalf, about your application, your booking, and our offers. Message frequency varies, and message and data rates may apply. Reply STOP to any message to opt out, or HELP for help. Consent to receive marketing messages is not a condition of purchasing anything from us, and we do not sell or share your phone number with third parties for their own marketing. Opt outs are honoured promptly and within the time required by law, although because some messages are queued in advance you may receive a small number already in progress before they stop. Transactional messages about your account, booking, or purchase are not marketing and continue as needed.

7. Who we share information with
We do not sell personal information for money. We share it with service providers who operate parts of our business for us, which currently include GoHighLevel as our CRM, email, and messaging platform, Closebot which operates our automated messaging assistants, Calendly as our booking system, Webflow as our website host, Commas and Stripe for payments, Vidalytics as our video host, Microsoft Clarity and Google Analytics for analytics, PixelFlow for server side event delivery, Make for workflow automation, and Slack for internal communication, all of which may use personal information only to provide services to us. We share information with advertising platforms as described in section 5, with affiliates under common ownership or control with us for purposes consistent with this policy, and with professional advisers such as lawyers, accountants, auditors, and insurers under duties of confidentiality. We may disclose information to authorities, courts, and others where required by law or where we believe disclosure is necessary to protect rights, property, or safety, to enforce our agreements, or to prevent fraud or abuse, and personal information may be transferred in connection with a merger, acquisition, financing, reorganisation, or sale of assets. We contract with our vendors to require that they use personal information only for the purpose we provided it, keep it confidential, and handle any cross border transfer lawfully; we select vendors carefully, but we cannot guarantee that every vendor will always comply, and where we learn of non compliance affecting your information we follow the incident procedures in section 11.

8. International transfers and retention
We are based in the United States, and our providers process information in the United States and other countries. Where information is transferred across borders, including transfers subject to Chapter V of the GDPR, we use appropriate safeguards such as standard contractual clauses, transfers to jurisdictions recognised as providing adequate protection, or another lawful basis. We keep personal information for as long as needed for the purposes in this policy, which generally means for as long as you have an account or an active relationship with us, and afterwards as needed to meet legal, tax, and accounting obligations, resolve disputes, enforce agreements, and document consents. Session recordings are kept for three years. Marketing opt in records and written permissions for testimonials are kept as evidence of consent for as long as we rely on them. When information is no longer needed we delete, anonymise, or securely archive it.

9. Your rights
Subject to applicable law and verification of your identity, you may ask us to give you access to the personal information we hold about you, correct it, delete it, provide a copy in a portable format, restrict or stop certain processing including direct marketing, and withdraw consent where processing is based on consent. To make a request, email support@activationagents.ai. We will respond within the time required by law and we will not treat you differently for making a request, and you may use an authorised agent where the law allows, although we may ask for proof of authorisation.If you are a California resident, note that in the past twelve months we have collected the categories described in section 3, from the sources and for the purposes described in this policy, and disclosed them to the categories of recipients described in section 7. We do not sell personal information for money, but our use of advertising pixels, server side events, and audience matching described in section 5 may amount to sharing, and in some cases a sale, under California law. You have the right to know, access, correct, delete, opt out of sale and sharing, limit the use of sensitive personal information, and not be discriminated against for exercising these rights. To opt out, email support@activationagents.ai with the subject "Do Not Sell or Share My Personal Information," use any privacy choices link or cookie control on our site, or enable the Global Privacy Control in your browser.Residents of Virginia, Colorado, Connecticut, Texas, Utah, Oregon, and other states with comprehensive privacy laws have similar rights of access, correction, deletion, portability, and opt out of targeted advertising, along with a right to appeal if we refuse a request, and can contact us at the address above. If you are in the EEA or UK, you have the rights described above, including the right to object to processing based on legitimate interests and an absolute right to object to direct marketing, and you may complain to your local supervisory authority, or in the UK to the Information Commissioner's Office, although we would like the chance to resolve it first. If you are in Canada, we handle your personal information in line with applicable Canadian privacy law, and you may contact us to access or correct it or to withdraw consent, subject to legal and contractual limits.

10. Children
Our Online Resources are for adults operating or intending to operate a business. They are not directed to anyone under 18 and we do not knowingly collect information from anyone under 18. If you believe someone under 18 has given us information, contact support@activationagents.ai and we will delete it.

11. Security
We maintain technical, organisational, and administrative safeguards designed to protect personal information, and we require our providers to do the same. These include encryption in transit and at rest, role based access limiting staff access to what their role requires, multi factor authentication for administrative systems, monitoring and logging, and periodic review of our controls. No system is completely secure, and except for our duty to maintain reasonable safeguards under applicable law, we cannot guarantee that personal information will be free from unauthorised access, loss, misuse, or alteration. If we become aware that personal information is likely to have been compromised, we activate our incident response procedures, we require our vendors to notify us promptly of incidents affecting information we provided to them, and we will notify affected individuals and regulators where the law requires.

12. Third party sites and platforms
Our Online Resources link to and work alongside third party sites and platforms, and we maintain pages on external social platforms including Facebook, Instagram, YouTube, X, TikTok, and LinkedIn. Anything you post on those platforms is governed by their terms and privacy policies, not this one. We do not control and are not responsible for the content, security, or privacy practices of any third party site or platform, and we encourage you to review their policies before giving them your information.

13. Changes
We may update this policy. The revised version will be posted with a new date at the top, and we will notify you of material changes by email or by a prominent notice on our site. Information we hold is governed by the version of this policy in force at the time of processing, and the English language version controls over any translation.
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‍14. Contacting Us
‍ActivationAgents™
1704 Llano Street, Ste B‑1074 Santa Fe, NM 87505, USA
E‑mail: support@activationagents.ai
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We will respond as promptly as practicable and within any timeframe required by applicable law.